Texas Louisiana Gulf Coast Women of the ELCA

"25 REASON TO GIVE THANKS"
TEXAS – LOUISIANA GULF COAST
WOMEN OF THE ELCA
www.txlagulfcoastwomenelca.com
SEPTEMBER 21 - 23, 2012
SOUTH SHORE HABOUR AND RESORT
LEAGUE CITY, TEXAS

NOTE: There will be NO REFUNDS after SEPTEMBER 1, 2012. Any refunds of room rate and meals will be reviewed on a case by case basis by the SWO board and MUST BE IN WRITING, postmarked no later than August 25, 2012.

**** Your room rates and meals are paid though the registrar, South Shore Habour will not accept room reservations. ****
Make checks payable to: Women of the ELCA.

Please Print Legibly

Name:	______________________________________________	Phone:	____________________
Print your name as you want it to appear on your name badge.		Second Number:	_______________________
Address:	______________________________________________	E-mail Address:	____________________
City/ State/ Zip:	___________________________________________________________________________________
Church and City:	______________________________________________	Cluster:	____________________
Please check if you have any physical limitations, please advise Registrar?		Yes ( ) No ( )
CHECK ONE: ( ) DELEGATE ( ) BOARD MEMBER ( ) NON-VOTING PARTICIPANT ( )SPECIAL GUEST* * Invited by the Synodical President, Synodical Board, Convention Chairs or Convention Planning Committee.

	Before August 25, 2012		After August 25, 2012 Late Registration
Amount Enclosed
REGISTRATION FEE:	$60.00		$85.00	$____________
HOTEL ROOM FEE: (covers 2 nights plus 4 meals)
Number in Room:	Deposit/ Per Person
Single Room $285.00	or pay deposit of	$145.00 and balance by August 25		$____________
Double (2) in Room $185.00/each	or pay deposit of	$105.00 and balance by August 25		$____________
Triple (3) in Room $145.00/each	or pay deposit of	$95.00 and balance by August 25		$____________
Quad (4) in Room $125.00/each	or pay deposit of	$75.00 and balance by August 25		$______________
* REGISTRATION AND ROOM PAYMENT *		AMOUNT ENCLOSED:		$______________

SATURDAY ONLY REGISTRATION:
(This includes Registration Fee, Usage Fee and Lunch Only)			$125.00	$____________

PLEASE LIST YOUR ROOMMATE PREFERENCES. EACH PERSON NEEDS TO SUBMIT A COMPLETE REGISTRATION FORM.
__________________________________		__________________________________
__________________________________		__________________________________

MAIL REGISTRATION FORM & CHECK TO:		Joyce Palmer 2402 20th Avenue North Texas City, TX 77593 409-945-7634 - jpalmer@com.edu

Convention Co-Chairs:		• Janie Mehrens P.O. Box 2122, Grenham, TX 77834 - rmehrens@sbcglobal.net • Sylvia Jewel P.O. Box 1225, Santa Fe, TX 77510 - sjewel@chemic.com

TX/LA GULF COAST WOMEN OF THE ELCA
CONVENTION GRANT APPLICATION

DEADLINE IS: Convention – August 1, 2012

Please check one:

_____

Delegate

_____

Participant

Name:

_____________________________

E-mail:

____________________

Address:

__________________________________________________________

City/ State:

_____________________________

Phone:

____________________

Congregational Unit & City: _________________________________________________

GRANT applying for:

Convention: __________

Triennial: __________

Have you received a scholarship in past? Yes ___ No ___

If "yes": Year received: ___________

Amount received: ___________

Please respond to each of the following questions.

•	Please explain why you may need this Grant? _______________________________
	____________________________________________________________________
	____________________________________________________________________
•	Can your Unit or Congregation help defray a portion of these expenses? __ Yes No __
	If so, what amount? ____________
•	Do you have resources to help defray expenses? __Yes No __
	If so, how much? ____________

Please obtain signatures below:

_____________________________
Delegate or Participant

_____________________________		_____________________________
Pastor or Council President		Women of the ELCA Unit President

SEE BACK OF FORM FOR GUIDELINE

PLEASE RETURN THIS FORM TO:
SHERYL HOLLAND/ SWO TREASURER
P. O. BOX 1852
DICKINSON, TEXAS 77539
QUESTIONS: please email me at: sholland@texasairservices.com

GRANT APPLICATION
FOR
CONVENTION / RETREATS / TRIENNIAL

GUIDELINES / REQUIREMENTS

All applications should be submitted by the deadline listed on the application. The applications will be mailed to the SWO Treasurer. Deadline for the SWO convention is August 1, 2012.

Scholarships are granted for the amount of the fees for the events only. Scholarships do not cover travel expenses. (Amounts are determined by the Grant committee and funds available at the time of the request)

Scholarships may be awarded for less than the full event fee.

Scholarships are awarded on a need basis only to qualified and active members.

To qualify an applicant must be an active member of an ELCA congregation.

Delegates will be given preference over participants.

No individual may receive a scholarship in consecutive years unless funds are available and not for more than two (2) consecutive events.

Balance must be maintained in the selection of winners – that is: geographical, age, primary language other than English, ethnic background, mother-daughter teams, women not currently involved with Women of the ELCA, differently-abled and previous Women of the ELCA participation.

No immediate family members (mother, mother-in-law, daughters, daughters-in-law, sisters, sister-in-law, and grandmothers of the board members may receive a scholarship).

EXEMPTION CLAUSE: If excess funds are available in a particular category, a qualified family member becomes eligible for consideration.

THE CALL FOR NOMINATIONS
The Nominating Committee for the Texas-Louisiana Gulf Coast Synodical Women's Organization is in the process of preparing the slate of nominees for the convention to be held September 21 - 23, 2012 at South Shore Habour & Resort, League City, Texas. We ask for your prayers as we undertake this task. We ask for thoughtful consideration, as you are aware of the gifted women in your congregation who would be an asset for our SWO. This year the convention will be electing: Vice President, Secretary, four (4) Board Members, and three (3) nominating committee members. We thank you for your help and your ministry. Deana Fuchs (for present) deana317@hotmail.com
===================================================================
Return this bottom section
PLEASE CONSIDER:
_______________________________________________________________________
FULL NAME
_______________________________________________________________________
ADDRESS			CITY, STATE, ZIP
_______________________________________________________________________
PHONE NUMBER		CHURCH		CLUSTER
_______________________________________________________________________
PRIMARY LANGUAGE OTHER THAN ENGLISH			ETHNIC/RACIAL HERITAGE
_______________________________________________________________________
E-MAIL ADDRESS
Please circle Interest: Vice President Secretary Board Member Nominating Committee
Age:	Under 35 36-49 50-64 Over 65
The special gifts of this woman include: ___________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
____________________________
				Signature

Please return to: Chairperson of the Nominating Committee
Also please read the Duties of Officers Rule *

Duties of Officers *

The President Shall:

Preside at all Conventions of the Synodical Women's Organization (SWO) and at meetings of the Board and Administrative Committee.
Ensure that the Constitution and by laws of the SWO are duly observed and that the actions thereof are carried into effect, and appoint all committees not otherwise provided for.
Be an ex-officio member of all committees of the SWO, except the Nominating Committee
Submit a report to each regular convention of the SWO concerning her work, with observations and recommendations affecting the SWO as she may deem important.
Serve as liaison with the Churchwide Women's Organization and attend the meetings of the Conference of Presidents.
Represent the SWO at or appoint representatives to inter-Lutheran and ecumenical associations and councils in which the organization participates.
Serve as representative to the Synod Council or appoint a representative.
Use proper terminology in all correspondence and presentations.

The Treasurer Shall:

Provide for the keeping of all records and be accountable for all funds.
Be responsible for distributing funds in accordance with the financial policies of Women of the ELCA and the budget of the SWO.
Present a complete report, including an audit to the SWO convention and an interim report to each Board or Administrative Committee meeting.
Facilitate the development of the annual budget and present budget to the board for any final budget recommendations.
Mail proposed budget to Director of Finance and Administration at the Churchwide office.
Present the Board recommended budget at the SWO Convention.
Mail copy of adopted budget to the Director of Finance and Administration at the churchwide office.
Provide for an annual audit of the organization's financial activity.
Serves on the Convention Planning Committee. The treasurer is responsible for calling the ELCA Risk Management Service Office at churchwide to have a copy of the Certification of Insurance sent to the convention site.
Use proper terminology in all correspondence and presentations.

The Board Members Shall:

Transact necessary business and make programmatic decisions between Conventions.
Set policies required for effective and 'efficient functioning.
Supervise and coordinate the work of all committees which the Board may appoint.
Identify Board Members for networking between the churchwide organization and the unit in both programmatic and organizational concerns.
Determine the time and place of each convention.
Prepare the proposed agenda, rules of procedures, and program for adoption by each convention.
Report action to each regular Convention.
Recommend the budget to each regular Convention.
Fill vacancies in the offices and board membership until the next convention and determine the fact of the incapacity/unreliability of an officer or Board member to perform her duties.
Act as constitution and bylaws committee.
Act in such other matters as may be delegated to it by the Convention of the Synodical Women's Organization

ARTICLE VII, Section 3, Item 6, Offices in General

"The Board shall declare an officer or board position vacant when a member of its board or one of the appointees cease to be a member in. good standing of any congregation of the Synod and its congregational organization or is she is absent without reason from two (2) successive regular meetings of the Board."

This means a prospective nominee, particularly one who is employed or is in school, needs to be aware of the necessity and importance to attend board meeting and assume her share of responsibility, and therefore if willing to serve, must also be willing to place this office at top priority for regular attendance at meetings and leadership events.

All nominees must have a vita sheet printout. In all elections, a majority of votes cast shall be elected. All elections at the convention will be by ballot.

TEXAS-LOUISIANA GULF COAST
WOMEN OF THE EVANGELICAL LUTHERAN CHURCH IN AMERICA
EDUCATION SCHOLARSHIP APPLICATION FORM

GENERAL INFORMATION

You must be a member of an Evangelical
Lutheran Church in America congregation.

__________________________________________________

___________________________________________

Name (Last) (First) (Middle Initial)

Name of ELCA Congregation

__________________________________________________

___________________________________________

Street Address

Apt#

Street Address

__________________________________________________

___________________________________________

City, State, Zip

__________________________________________________

Check if you wish
___ African American ___ Asian American
___ Caucasian ___ Hispanic
___ Native American/ American Indian
Other _____________________________

E-mail

How many years since the completion of highschool?
(Consecutive Years) _________________________

EDUCATION BACKGROUND:
Lists schools attended, starting with high school.

Ages of dependent children ________________

__________________________________________________________________________________________________

Institution

Diploma/Degree

Year Degree Granted

Dates Attended

__________________________________________________________________________________________________

Institution

Diploma/Degree

Year Degree Granted

Dates Attended

__________________________________________________________________________________________________

Institution

Diploma/Degree

Year Degree Granted

Dates Attended

__________________________________________________________________________________________________

Institution

Diploma/Degree

Year Degree Granted

Dates Attended

PROFESSIONAL or OCCUPATIONAL BACKGROUND:
Lists most recent position first.

__________________________________________________________________________________________________

Employer

Position

Date (mo/yr)

Reason for Leaving

__________________________________________________________________________________________________

Employer

Position

Date (mo/yr)

Reason for Leaving

__________________________________________________________________________________________________

Employer

Position

Date (mo/yr)

Reason for Leaving

__________________________________________________________________________________________________

Employer

Position

Date (mo/yr)

Reason for Leaving

PROPOSED PROGRAM:

__________________________________________________

Total cost of program

$ __________________

Name of University or Institution

__________________________________________________

Amount requested from
Women of the ELCA

$ __________________

Street Address

__________________________________________________

Other funding sources

City, State, Zip

___________________

$ __________________

__________________________________________________

Program or Course of Study

___ Undergraduate ___ Garduate ___ Vocational

Starting Date: ____________________________________

Expected Completion Date: __________________________

Have you previously received a Women of the ELCA Scholarship? ____ Yes ____ No

If yes, what scholarship (convention, triennial, etc.) _______________________________

Year(s)? _____________

Amount(s) $__________________

FINANCIAL INFORMATION:
Please calculate all income and expenditure figures yearly, not monthly

Current Year Anticipated Household

Income $________________

Expenditures $________________

Program cost (in detail).
Please do not include these amounts in anticipated household expenditure amount above

Tuition	$ ___________________
Books	$ ___________________
Supplies	$ ___________________
Other	$ ___________________
TOTAL	$ ___________________

Please Read Carefully
Applicant must provide:
1. Completed Application Form
2. Letters of Recommendation from tow of following:

* Pastor of applicant's congregation

* Women of the ELCA President of applicant's congregation

* Executive Board Member (President, Vice-President, Secretary, Treasurer) of applicant's congregation

3. Transcript from most recent education institution
4. Essay describing chosen career path, goals, how course(s) will help applicant reach stated goals
(not to exceed 1,000 words)

PLEASE RETURN APPLICATION BY JULY 01, 2012 TO:

Sheryl Holland, Treasurer
Tx-La Gulf Coast Women of the ELCA
P.O. Box 1852
Dickinson, Texas 77539

THE SCROLL

COST: $8.00 per year or $15.00 for two years
MAKE CHECK PAY ABLE TO: TX-LA Gulf Coast SWO

Mail to:

THE SCROLL
Deana Fuchs
525 N. Hwy 36
West Columbia, TX 77486

NAME: __________________________________

PHONE: _________________

MAILING ADDRESS:	_________________________________________________
	(Street/P.O. Box)
	_________________________________________________
	(City/State/Zip)

E-MAIL ADDRESS: ___________________________________________________

CONGREGATION: ___________________________________________________

CLUSTER: _________________________________________________________

TEXAS-LOUISIANA GULF COAST SYNODICAL WOMEN’S ORGANIZATION
WOMEN OF THE ELCA
UNIT INFORMATION AND/OR CLUSTER INFORMATION

EFFECTIVE DATES: __________________

Please send copies to the following:

SWO Secretary – Deana Fuchs
525 N Hwy 36
West Columbia, TX. 77486
Deana317@hotmail.com

CLUSTER NAME ____________________________________________________

CONGREGATION NAME ________________________________UNIT #_________

MAILING ADDRESS __________________________________________________

CHURCH E-MAIL ____________________________________________________

President/Coordinator: __________________________ Telephone: _____________