THE CALL FOR NOMINATIONS
The Nominating Committee for the Texas-Louisiana Gulf Coast Synodical Women's Organization is in the process of preparing the slate of nominees for the convention to be held September 21 - 23, 2012 at South Shore Habour & Resort, League City, Texas. We ask for your prayers as we undertake this task.

We ask for thoughtful consideration, as you are aware of the gifted women in your congregation who would be an asset for our SWO. This year the convention will be electing: Vice President, Secretary, four (4) Board Members, and three (3) nominating committee members.

We thank you for your help and your ministry.

Deana Fuchs (for present)
deana317@hotmail.com
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PLEASE CONSIDER:
_______________________________________________________________________
FULL NAME
_______________________________________________________________________
ADDRESS     CITY, STATE, ZIP
_______________________________________________________________________
PHONE NUMBER   CHURCH   CLUSTER
_______________________________________________________________________
PRIMARY LANGUAGE OTHER THAN ENGLISH ETHNIC/RACIAL HERITAGE
_______________________________________________________________________
E-MAIL ADDRESS
Please circle Interest: President       Treasurer       Board Member       Nominating Committee
Age: Under 35          36-49          50-64          Over 65
The special gifts of this woman include: ___________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
____________________________
        Signature
         
Please return to: Chairperson of the Nominating Committee
Also please read the Duties of Officers Rule *

Duties of Officers *
The Vice-President Shall:
  1. Act in the absence, disability, or resignation of the president. She shall assume the duties of the president until the vacancy is filled by the Board of the SWO at its next regularly scheduled meeting.
  2. Perform such other duties as requested by the president or the board.
  3. Interpret and articulate the vision of the Women of the ELCA.
  4. Strive to achieve the essential task of building community, assisting in understandings, and providing support and affirmation through communications with the cluster coordinators.
  5. Along with the SWO cluster liaison, inform and support cluster coordinators as they fulfill their responsibilities.
  6. See that leadership training events are held whenever and where they are needed. There should be at least one training event a year at the synod, board or cluster level. Training chair should be available as a resource person and a contact for any information/ personel required in planning a training event. Should be in contact with the cluster coordinators at least once every two (2) months to check for any leadership problems within the cluster or in units within the cluster.
  7. Use proper terminology in all correspondence and presentations.
  8. Pray for God's guidance.
The Secretary Shall:
  1. Be the secretary of the Board and the Administrative Committee of the SWO.
  2. Be responsible for recording and distributing minutes of the Synodical Convention, the Board and Administrative Committee:
    • Prepare the board minutes within three (3) weeks of such meetings.
    • Complete convention minutes will be published in the next years convention booklet.
  3. Give the units notification of the regular Convention at least three (3) months in advance and of a special Convention at least one (1) month in advance.
  4. Keep a correct register of the roll of the congregational/ intercongregational units along with the names of the officers of these units.
  5. Secure from the units such reports as may be required from time to time.
  6. Perform such other duties as the Board may direct from time to time.
  7. Provide for the gathering and preserving of historical records and documents.
  8. Use proper terminology in all correspondence and presentations.
  9. Pray for God's guidance.
The Board Members Shall:
  1. Transact necessary business and make programmatic decisions between Conventions.
  2. Set policies required for effective and 'efficient functioning.
  3. Supervise and coordinate the work of all committees which the Board may appoint.
  4. Identify Board Members for networking between the churchwide organization and the unit in both programmatic and organizational concerns.
  5. Determine the time and place of each convention.
  6. Prepare the proposed agenda, rules of procedures, and program for adoption by each convention.
  7. Report action to each regular Convention.
  8. Recommend the budget to each regular Convention.
  9. Fill vacancies in the offices and board membership until the next convention and determine the fact of the incapacity/unreliability of an officer or Board member to perform her duties.
  10. Act as constitution and bylaws committee.
  11. Act in such other matters as may be delegated to it by the Convention of the Synodical Women's Organization
ARTICLE VII, Section 3, Item 6, Offices in General
"The Board shall declare an officer or board position vacant when a member of its board or one of the appointees cease to be a member in. good standing of any congregation of the Synod and its congregational organization or is she is absent without reason from two (2) successive regular meetings of the Board."

This means a prospective nominee, particularly one who is employed or is in school, needs to be aware of the necessity and importance to attend board meeting and assume her share of responsibility, and therefore if willing to serve, must also be willing to place this office at top priority for regular attendance at meetings and leadership events.

All nominees must have a vita sheet printout. In all elections, a majority of votes cast shall be elected. All elections at the convention will be by ballot.